Job Description

• The role will be focused on Admin and Operational support to the team including activities such as (but not limited to):
• Purchasing processes such as vendor setup, order processing budget tracking for the team and processing office expenses (including senior members of the team).
• Helping resolve invoice queries from suppliers.
• General office orders for stationery, cleaning and consumable supplies etc.
• Visa’s and travel arrangements.
• Onboarding of new joiners such as inductions and issue of building passes etc.
• General housekeeping of the office, meeting rooms etc.
• Liaising with staff, supplier and client visitors.
• Office deliveries management including arrangement of both inwards and outwards (including international) shipments. This role will involve some manual lifting / moving of stock.
• Meeting room booking and set up for external / client meetings as well as internal meeting bookings.
• Office access – we’re currently operating a track and trace system to keep our office Covid compliant.
• Liaising with 3rd party providers such as cleaning, maintenance, building management to ensure office facilities are well maintained.
• Working with management and team to ensure compliance of H&S procedures.
• Expenses for Senior Members of the team (GM / VP and above) as required.

Required Knowledge, Skills, and Abilities

You have a service and support oriented attitude and take pride in assisting your colleagues on an operational level. Have great interpersonal skills and communicates effectively and professionally with colleagues. Highly organized and able to prioritize a varied workload but also ensuring the routine (daily / weekly) activities are completed. Good general knowledge of IT - Microsoft Office. Previous office administrator experience 3-4 years.