You will support and assist the Chief Sustainability Officer & Global Head Sustainability Strategy, Advisory and Finance in the below:
Extensive travel arrangements
Arranging complex, extensive and frequently changing international travel
Preparation of detailed itineraries and travel packs
Ensuring all details are added coherently to the calendar
Visa arrangements both for new countries as well as renewals for countries already visited
Arranging all logistics including hotels, cars, foreign currency, airport meet & greet and Credit Suisse building access where required
Liaise with international assistants to ensure all logistics are well-thought out, thorough and to a high level
Ensuring adherence to all firm policies
Inbox and calendar management
Full inbox management
Complex diary management and meeting coordination with both internal and external business partners/clients – ability to juggle calendar at short notice and dedicatedly manage scheduling conflicts
Coordination and scheduling of video/audio conferences
Making sure printing/documents are ready in advance of meetings
Telephone coverage; screening calls and mails, respecting confidentiality of content
Expense management
Coordination of expenses from start to finish adhering to firm policies and ensuring that card bills are reconciled in a timely fashion
General administrative support
Arranging couriers and taxis, filing (for principals and department), running administrative errands, liaising with administration/operations departments to address equipment needs
Additional responsibilities
Covering other assistants’ roles when they are out of the office
Updating the events calendar and forward planner
Undertaking/ managing ad hoc projects as required
Required Knowledge, Skills, and Abilities
We are looking for: Good basic education (A Level preferred); Secretarial College desirable, but not essential. Degree desirable but not essential, rather individuals who are capable. Proven experience of directly supporting a senior executive is essential, within banking or a blue chip preferred. High attention to detail in every aspect of work; a sense of personal responsibility and pride in one’s work. Positive attitude: ‘can do’ approach; pleasure to do business with. Great teammate but also strong and confident in own abilities. Must have a robust nature, eager to succeed and looking for success, involvement and hard work. Excellent secretarial skills base. Microsoft Office skills, including: Word, PowerPoint, Excel and Outlook. Accurate and quick typing skills with keen ability to proofread work. Demonstrate flexibility regarding tasks, hours, and work allocated. Outstanding written and verbal communication skills. Well-developed interpersonal skillset, ability to relate to wide range of individuals at all levels and establish good relationships. Excellent organizational skills: ability to plan and organize work so that it is efficient and effective; ability to juggle conflicting priorities. Ability to analyze problems and to identify potential solutions using good judgment. Results-oriented, self-aware and ability to learn. A willing team-player who is prepared to take on additional tasks where necessary. Ability to cope under pressure; remain focused on main objectives. Dedication to fostering an inclusive culture and value diverse perspectives.