Job Description

General

• Dealing with daily correspondence and providing administrative support
• Maintain and update subcontractor database.
• Contacting and obtaining quotations for materials and subcontract packages.
• Maintain and update Estimating folders and liaise with other departments on functional issues.
• Liaise with other Pre/Post Construction Departments.

Pre Tender and Tender Period

• Filing tender documents within Viewpoint system
• Work with Estimator to prepare the bid list in Conquest ready for send out
• Input Bills of Quantities into Conquest
• Compile bid list along with Estimator
• Liaise with key sub-contractors to assess their appetite for pricing the works
• On receipt of bid ensure Estimating have all the relative documents and correspondence
• Prepare copies of tender deliverables
• Send out all sub-contractor enquiries
• Monitor all returns on a daily basis and chase up quotations and identify areas of concern/gaps within the subs list
• Update subs lists on a daily basis and highlight any gaps in trade returns
• Print out all quotations and file
• Insert sub contract quotations into Conquest for comparison
• Assist Estimator with preparing sign off documents

Post Tender

• Ensure all sub contracts returns and lists are up to date.
• File all correspondence in the relevant network locations.
• Assisting in preparing handover documents.

Required Knowledge, Skills, and Abilities

Competent in the use of Microsoft office packages. Strong verbal and written communication skills. A good team player. Able to meet deadlines in a pressurized environment. Good organization skills. Use of Digital Management Systems. Being proactive and offer alternative/more efficient solutions. Work in a neat and organized manner. Experience in the use of Viewpoint Platform. Experience on Computerized Estimating E.g. Conquest. Previous experience in an Estimating Environment.