Job Description

We are looking for a highly motivated, committed and organized worker to join our Company Commercial practice group, providing administrative support to our legal advisers and secretaries.

• File opening and closing
• Archiving and deeds scheduling
• Completing Finance forms, including expenses
• Travel research and booking, including flights, accommodation and taxis
• Delivering and collecting time sensitive work from the Reprographics Team, including quality check controls
• File and bundle preparation, including indexing and bible creation
• Arranging couriers and delivering files/documents to court and clients
• Maintaining client contacts on Share Database (incl. adding and amending)
• Marketing tasks to include, meet and greeting clients, preparing delegate materials, etc.
• Providing ad hoc secretarial cover in times of low resource, to include audio and manuscript typing, Excel and PowerPoint.

Required Knowledge, Skills, and Abilities

Previous administrative experience preferable but not essential. Previous experience in an office environment preferable but not essential. A legal qualification would also be advantageous but is not essential. Good IT skills and knowledge. Effective communicator and good interpersonal skills. Commitment to deliver and ability to use initiative. Organized, methodical and accurate. Excellent team working. Awareness of quality and risk and task management. Demonstrate flexibility and adaptability. Enthusiastic and interested in the role and firm. Desire to strive and go the extra mile. Positive and ‘can do’ attitude. Excellent Time management skills.