Job Description

You will provide support in a range of areas including:

• Producing offer letters and contracts for offices for all employees and contractors in our onboarding system Greenhouse
• Ensuring new joiner documentation is processed in a timely manner aligned with Service Level Agreements (SLAs)
• Processing new joiner references and/or background checks where necessary
• Assisting with the organization of the inductions for all new joiners, where necessary
• Producing documentation required through for employees a (e.g. compensation, contractual changes, leaves of absence, etc.)
• Producing documentation and managing smooth off boarding for employees
• Ensuring all HR aspects managed by Shared Services are captured within the monthly payroll processes in a timely manner
• Assisting with tracking and producing monthly reports on new joiners, leavers, leaves of absence, probation, anniversaries for the HR Operations Advisor, HR Manager and various department heads
• Assisting with running reports and monitoring completion for mandatory IPG Trainings, where necessary
• Monitoring the HR inboxes and responding to any queries or escalating when needed
• Keeping up to date with the employment law landscape and the impact to any HR administration, making recommendations as required
• Building and maintain effective relationships to support all stakeholders
• Contribute to the continuous improvement of the HR Shared Services function to the business, making improvements to our processes to ensure they are efficient and ensure we are providing excellent client service

We will review all applications within five working days and be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

Required Knowledge, Skills, and Abilities

Excellent administration and organizational skills with a high level of accuracy, able to meet strict and often tight deadlines. Sound commercial approach to business challenges and the need to support business performance at all levels. Challenges processes, looking for enhancements, efficiencies and improvements. First class interpersonal skills, both written and verbal. Ability to work collaboratively, transparently and fast within a small team. Ability to work well under pressure and multi-task in a fast-paced environment. Able to work smartly in a manner that is efficient, effective and demonstrates added value. Pragmatic 'can do' attitude with a focus on task completion. Self-motivated, independent thinker and problem solver. Strong organization and time-management skills. Experience with an HR database would be an advantage (e.g. PeopleSoft). Proficient in Microsoft Office suite (i.e. Excel, PowerPoint, Microsoft Word). Experience of coaching and mentoring more junior employees an advantage.