Job Description

Group Administration

• Calendar/coordinate SC conference calls and/or internal webinars
• Maintain membership lists
• Produce materials for training and/or induction programs
• Provide, upon request, readily available PG/IG Group information

Communications

• Format and circulate internal and external newsletters/alerts/surveys and other communication
• Infrastructure Maintenance and Content Management
• Organize and maintain Group databases and resource tools
• Develop minor updates of capability statements, key deals lists, practice/industry group descriptions, brochure copy, awards/credentials lists and directory ranking summaries

Programme Support

• Provide support for Group meetings, client-facing webinars, and other BD events
• Prepare and distribute invitations and agenda notices
• Track registration
• Format and organize presentation materials
• Create and update contact lists and other meeting materials
• Assist with post-meeting follow-up
• Liaise with Global Meetings & Events on logistics
• Provide support on the ground where possible

Project Administration and Tracking

• Assist with coordination of internal Group projects/key initiatives, including creation and maintenance of progress trackers and solicitation of updates to the same
• Track and/or record orders/downloads of handbooks and subscriptions to publications
• Monitor press mentions and rankings

Budget and Expense Management

• Track and report on group expenses relative to budget
• Prepare Group meeting/event budgets and expense guidelines and track/reallocate expenses after the meeting/event
• Extract Group financial reports from the Finance Portals readily available

Required Knowledge, Skills, and Abilities

• Bachelor's degree in related discipline preferred • Experience supporting business development teams • Experience working in an international organization a plus • Prior experience working in a virtual team setting preferred but not required • Proficient in MS Office applications, including Word, Outlook, PowerPoint and Excel • Strong organizational, relationship management and follow-up skills • Demonstrated assertiveness, ability to prioritize and work independently with limited supervision • Excellent analytical skills • High degree of accuracy and attention to detail • Strong verbal and written English