Job Description

They ensure that the firm’s policies are applied across all regions and all business departments so that the firm’s mobility policies are applied consistently and fairly, while at the same time managing necessary local compliance, tax, social security and immigration risks for both the employee and the firm. This has meant finding innovative and creative solutions to unique and challenging situations in an increasingly fast-paced and ever-changing environment. They will support and manage the firm’s growing diverse expat population in an increasingly complex international environment. They will assist the team with important administrative tasks and they will be given the opportunity to manage their own relocation cases across the network as part of their career development. It carries a number of responsibilities including, but not limited to:

• Keep the Global Mobility team’s internal documentation such as check lists, templates up to date at all times;
• Run, analyze and manage various weekly, monthly and quarterly reports including but not limited to UK visa expiry dates and international medical enrolment data etc.;
• Review all invoices from the firm’s vendors, allocate each to the relevant internal finance code and itemize in the HR System tool for reporting purposes;
• Support the Expat Tax senior manager with reviewing the global Tax Authorization List, preparing the Shadow payroll information for UK Payroll and preparing A1s and Certificates of Coverage;
• This will include, managing visa applications by preparing and providing the firm’s UK immigration advisors with the relevant paperwork, monitoring and tracking the progress of immigration applications for International Assignments and Transfers inbound and flagging any potential issues with the HR & Recruitment teams; This will require keeping up to date with UK immigration legislation at all times;
• Initiate language lessons for UK based staff and Partners;
• Attend internal and external meetings as required including Global Mobility webinars and conferences for networking and developmental purposes;

Unless the Senior Administrator already has some experience in managing expatriate cases, they will be encouraged over time to manage their own caseload and will be required to:

• Understand each of the firm’s global relocation policies and ensure their consistent and equitable application worldwide, especially the policies relating to International New Hires, Short Term Assignments & Transfers;
• Help produce international assignment and relocation letters focusing primarily on the firm’s International New Hires and Short Term assignees population;
• Conduct briefings with International New Hires, Assignees and Transferees providing advice on the firm’s procedure and policies;
• Act as a single point of contact throughout the relocation process and the international assignment when applicable;
• Instruct and liaise with third party vendors to manage the logistical relocation support such as home search; school search; temporary housing, shipping, immigration assistance; international medical enrolment in both the ‘Home’ & ‘Host’ locations;

This is a 12 month fixed term contract.

Required Knowledge, Skills, and Abilities