Job Description

You will provide administrative support to the Firm's global and regional practice and industry groups to help advance their strategic goals and activities.

Responsibilities:

Group Administration

• Calendar/coordinate SC conference calls and/or internal webinars
• Maintain membership lists
• Produce materials for training and/or induction programs
• Provide, upon request, readily available PG/IG Group information

Communications

• Format and circulate internal and external newsletters/alerts/surveys and other communication
• Infrastructure Maintenance and Content Management
• Organize and maintain Group databases and resource tools
• Develop minor updates of capability statements, key deals lists, practice/industry group descriptions, brochure copy, awards/credentials lists and directory ranking summaries

Programme Support

• Provide support for Group meetings, client-facing webinars, and other BD events
• Prepare and distribute invitations and agenda notices
• Track registration
• Format and organize presentation materials
• Create and update contact lists and other meeting materials
• Assist with post-meeting follow-up
• Liaise with Global Meetings & Events on logistics
• Provide support on the ground where possible

Project Administration and Tracking

• Assist with coordination of internal Group projects/key initiatives, including creation and maintenance of progress trackers and solicitation of updates to the same
• Track and/or record orders/downloads of handbooks and subscriptions to publications
• Monitor press mentions and rankings

Budget and Expense Management

• Track and report on group expenses relative to budget
• Prepare Group meeting/event budgets and expense guidelines and track/reallocate expenses after the meeting/event
• Extract Group financial reports from the Finance Portals readily available

Required Knowledge, Skills, and Abilities

Bachelor's degree in related discipline preferred. Experience supporting business development teams. Experience working in an international organization a plus. Prior experience working in a virtual team setting preferred but not required. Proficient in MS Office applications, including Word, Outlook, PowerPoint and Excel. Strong organizational, relationship management and follow-up skills. Demonstrated assertiveness, ability to prioritize and work independently with limited supervision. Excellent analytical skills. High degree of accuracy and attention to detail. Strong verbal and written English.