Job Description

Hours: Monday-Friday, 9am-5pm

• Provide administrative support to the Medical
• Administration Officers and the Medical Workforce
• Modernization Manager e.g. word processing, data input, collating information, photocopying, filing etc.
• Update and maintain databases as designated.
• Establish and maintain filing systems to meet administrative needs of the Department.
• Process and distribute all incoming mail and prepare outgoing mail as required.
• Deal with incoming telephone calls and handle queries as appropriate.
• Act as a reference point for all internal and external enquiries relating to the department and ensure necessary communication is maintained with the relevant departments within the service.
• Participate in training appropriate to the duties of the post.
• Provide administrative cover as required during the absence of other administrative staff.

Required Knowledge, Skills, and Abilities

4 GCSEs Grade C or above, to include English Language or equivalent qualifications, and 1 year’s secretarial/ Clerical experience OR NVQ Level 2 in Administration and 1 year’s secretarial experience / clerical experience. Two years’ secretarial / clerical experience and GCSE. Grade C or above in English Language or equivalent. Experience of working with multidisciplinary teams. Highly proficient in the use of MS Office package, including Microsoft Word, Excel and PowerPoint.