Job Description

You will provide efficient administrative support to our office and relevant teams as directed by line management and the responsibilities will include but are not limited to:

• Ensuring all office equipment is in good working order, order stationery and PPE
• Liaise with suppliers, SSF, internal support functions, local office & other staff as required
• Parking space management
• Meeting room equipment and hospitality
• Deal with internal/external training requirements and bookings
• General ad-hoc administration tasks including, archiving, printing, binding, post and franking, filing duties etc.
• Provide efficient and effective direct support to the Directors/Senior Managers.
• Travel management and bookings
• Liaise with internal QSSE (Quality, Safety, Security and Environment) representatives to ensure is compliance with company standards and procedures
• Be a first aider and fire marshall for the office (training to be provided)
• Timesheet monitoring / management
• Monthly invoicing
• Other typing / secretarial support

You will also support others in:

• Arrangement and support at hospitality and events
• Floor planning, office moves and desk allocations
• Control of all staff data relating to admin processes including new starters inductions
• The role of Safety Champion for the building including the monthly ‘health and safety’ walk around as required
• Managing social event calendar and arranging social events
• Providing administration and management of data on company systems, including CRM (client relationship), In-Sight (project data and QA compliance), I-Gate (Project authorization and job management) and In store
• Management of supply chain assessment processing
• Liaising with Facilities Management team and Landlord’s building management and security team.
• Monthly finance reporting and control

Required Knowledge, Skills, and Abilities

Qualified to GCSE Level or equivalent. Previous administrative experience. Excellent team player. Attention to detail essential. Good standard of education (English & Math). Experienced user of MS Office, ideally Office 365. Competent in the production of spreadsheets and PowerPoint. Experience of database applications. Strong verbal and written communication skills.