Job Description

To provide timely, accurate and effective administration support to the HRSS team with a specific focus on the vetting process.

• Maintaining and managing employee records on personnel files and HR system to ensure employee files meet all mandatory checks
• Co-ordination of DBS checks through the third-party provider
• Co-ordination of BPSS and any other background checks as required (by the business or clients/projects), ensuring renewals of checks are applied for and completed in a timely manner
• Maintaining a vetting tracking system providing all details/status of applications
• Liaise with managers and employees to collate outstanding documents for internal files and providing to third party systems
• To have working knowledge and understanding of home office, rights to work UK law and regulations
• Maintaining and supporting HR Business Partners/Advisors on the Visa process, ensuring all employees have the right to work in the UK and renewals are followed up with in a timely manner
• Monitor the work permit spreadsheet and highlight to the HRA when permits are due to expire.
• Ensuring Right to Work ID checks are completed (with assistance from the wider HRSS team)
• Responding and dealing with incoming queries (escalating where needed)
• Work closely with the wider HR team when on boarding new starters requiring security/background checks
• Co-ordination of visa
• Collation of data and reporting
• Processing of third-party provider invoices
• To undertake any other reasonable duties as requested by your line manager on a permanent/temporary basis
• To deputies for team members as required

Required Knowledge, Skills, and Abilities

Proven track record in an administrative role, ideally within an HR function. Knowledge of home office and right to work legislation. Ability to manage multiple task at the same time.