Job Description

**This role can be between 20 hours and 37.5 hours dependent on candidate.

Duties & Responsibilities:

• Maintaining the Near Miss inbox using initiative to take actions where appropriate, flagging issues, co-ordinating tasks and responses, monitoring and ‘following up’ all actions to ensure completion.
• Extracting information and data to create and produce statistics and documentation in line with HSE KPIs
• Viewing near miss/accident reports and supporting colleagues as necessary with queries, reviewing responses, escalation and sending reminders in a timely manner.
• Working collaboratively with document control to maintain HSE documentation and data to ensure they are reviewed and updated in line with procedures.
• Assist in the provision of training, including course arrangement, venue selection and preparation.
• Point of contact for the completion and professional response to HSE Questionnaires as required.
• Attend, take and produce minutes and actions from the HSE committee and HSE team meetings.
• Distribute and collate responses on HSE communications and bulletins.
• Collate records from various sources/departments (DSE, workplace inspections, Audits, risk assessments) and store appropriately.
• Raising purchase orders where necessary on HSE related items and services.
• Updating and populating the fire boards when necessary.
• The role holder’s duties may not be limited to the above duties as the above holder may be required to perform additional duties in line with business needs/competency.

Required Knowledge, Skills, and Abilities

• Administration experience is essential • HSE administration is desiarable • Excellent communication skills at all levels - both verbal and written. • Liaising with internal and external colleagues and suppliers in a relaxed, confident and professional manner – even when under pressure. • Proficient user of Microsoft excel, word, outlook and general IT systems. • High attention to detail and being analytically minded • Working in an office environment where you may receive multiple requests for assistance from different people and not losing track of what is required, by whom and when. • Ability to work under pressure and meet tight deadlines.