Job Description

You will work closely together with the Office Manager and support the administrative tasks of the Area Central compounds/sites.

• Liaising between Area Central (main) and compounds
• Reporting eventual faults or needs, suggesting solutions and following up
• Organizing meetings and Minutes of Meetings
• Document Control (handling receipts and pre-accounting); uploading documents to SharePoint & AssetWise)
• Parking permits (creating permits, updating lists, interact with other compound car parks)
• Setting up compound offices and monitoring needs
• Procurement (evaluating needs, creating requisitions, supporting deliveries, dealing with receipts)
• Communication with site services (overseeing cleaners at compounds)
• Meeting & Greeting Customers/Suppliers
• Attend Site Administration Meetings
• Adherence to SCS policies and procedures
• Ad hoc duties as job requires
• Creating internal Area Central ‘Good to know’ guide (contacts, document libraries, etc.)
• Assisting staff with timesheet support and updating the staff tracker
• COVID related topics, ensuring measurements are in place and regulations are followed
• Handling employee holiday bookings within the Area
• Consulting with employers/managers to identify the needs for the company, such as staff movements and department staffing requirements.
• Resolving issues between management and employees
• Planning and coordinate staff activities such as team building or staff events
• Monitoring staff’s training
• Liaising with Hiring Managers to confirm interview appointments and assist with staff onboarding and new employee orientation.

Required Knowledge, Skills, and Abilities