Job Description

You will be responsible for producing, monitoring and maintaining payment processing systems and controls, along with managing staff within the team. Additionally, they will be expected to support the Finance Officer by undertaking the finance duties detailed below.

Responsibilities:

• Management responsibility for the Finance Assistant, ensuring that appropriate systems, processes, policies, procedures and practices to meet the needs of the VSS are implemented.
• Audit/processing of monthly payroll activities in conjunction with HR and external payroll provider. To include month end and year end payroll reconciliation and associated accounts journals.
• Maintenance of the Fixed Asset Register, ledgers and control accounts.
• Maintenance of relevant financial control systems and functions, suggesting improvements and efficiencies as appropriate.
• Responsibility for completion of Individual Needs Programme (INP), Victims Support Programme (VSP) and corporate payment runs on a weekly basis, including associated administration tasks.
• Completion of month end closure to include month end reconciliation work.
• Completion of month end Management Accounts file for review by Finance Officer.
• Assisting the Finance Officer in the preparation of year end accounts, including associated reconciliation and analytical work. 
• Assisting in the administration of procurement exercises, associated registers and files, etc. including administration of eTendersNI.
• Assisting the Finance Officer in the Collation of information for internal and external audit during audit fieldwork.

Required Knowledge, Skills, and Abilities

A minimum of five GCSEs at Grade C or above, which must include English. Language and Mathematics. Maintaining financial systems and controls. Preparation and maintenance of a nominal ledger including journal entries. Assisting in the process of procurement of goods and services. Complex reconciliation work contributing to month end closure and management reporting. Maintaining financial systems and controls. Preparation and maintenance of a nominal ledger including journal entries. Assisting in the process of procurement of goods and services. Complex reconciliation work contributing to month end closure and management reporting. A minimum of 1 years’ experience using a financial accounting system within a finance function. Competence in the use of Microsoft Office in particular Excel. A minimum of 1 years’ experience working to public sector procurement guidelines. A minimum of 1 years’ experience of month end reporting in a public sector context.