Job Description

These include amongst other duties;

• Receive and welcome visitors to the Home in a professional and courteous manner
• Use I.C.T. Systems including E-mail, Word, Excel and Google Drive to produce and manage documents and records
• Deal with general enquiries
• Take a pro-active role in helping the Home to function as a facilitating environment, including good organization of workspaces and supporting health and safety and risk assessment procedures
• Manage and record incoming and outgoing mail (including E-mail) appropriately and respond to correspondence accordingly
• Ensure effective workflow through prioritizing workload
• Order and manage stationery, resource, and supplies as directed by the Registered Manager
• Develop and maintain effective and professional working relationships with colleagues and children
• Answer telephone calls in a professional manner, monitor, screen, and keep a record of telephone calls including messages
• Manage retention of records and information in an accurate and efficient manner
• Accurate minute-taking at meetings that may include confidential material
• Assist in the management and monitoring of the Homes petty cash system, including maintaining accurate records and receipts of all petty cash incomings and outgoings
• Monitoring and recording annual leave and sickness information
• Collect and process children’s routine outcome measures that track children’s progress
• Manage and oversee all matters relating to the vehicles owned and operated by the Home
• Maintain the Homes digital diary
• Regularly update databases
• Assist the Registered Manager in maintaining the Homes petty cash system

Required Knowledge, Skills, and Abilities