Job Description

Key Accountabilities;

• Assist in the development and execution of operational systems to improve the efficiency of typing, invoicing, filing & mailing.
• Ensure timely distribution of incoming mail and ensure the timely dispatch of outgoing mail, to improve the efficiency of the site.
• To take the lead for the site in checking and managing debt for the regular progress check and keep the debtor’s database up to date as chasing is done, to improve profitability. Liaise with the Finance Department regarding new customer accounts, invoicing queries and bad debt reduction to ensure timely payment of invoices
• To take responsibility for Purchase Order tracking and control to ensure the smooth operation of the system.
• Assist in the ordering and forwarding of subcontract test samples to approved laboratories and monitor speed of service to customers to ensure that turn around times are met.
• Maintain filing systems for job records and quality system records including test methods, calibration records and staff training records to ensure UKAS accreditation is maintained.
• Covering reception duties to ensure good customer services.

Qualifications

To be successful in this role, you’ll need previous expierence working in a busy operational type office as well as a sound knowledge of Microsoft packages including Word, Excel and PowerPoint. You will have excellent communication skills and be able to multitask and prioritise your workload accordingly.

Required Knowledge, Skills, and Abilities

To be successful in this role, you’ll need previous expierence working in a busy operational type office as well as a sound knowledge of Microsoft packages including Word, Excel and PowerPoint. You will have excellent communication skills and be able to multitask and prioritise your workload accordingly.