Job Description

We’re looking for a confident, proactive, articulate team player, able to learn a variety of systems to support the Legal Team’s Professional Support Lawyer (PSL) through the provision of a comprehensive and effective administrative service.
You will:

• Provide administration support and local continuous improvement work for the legal team’s PSL and others within the legal team as required
• Update (input content) and maintain the legal team’s knowledge site and templates in consultation with TPR lawyers/the PSL, ensuring all knowledge management documents are saved appropriately and accurately to the document management system
• Ensure the smooth administration of legal team knowledge management meetings and training, including coordinating timing, sending out invites, scheduling agenda items and updating action plans
• Identify and suggest process improvements to the line manager
• Undertake an administration/super user role for the legal team in relation to SharePoint and MS teams, dealing with queries and requests
• Assist with administrative aspects of legal team training forecasts, subscriptions and professional memberships
• Provide administration support for lawyers to attend external seminars and speaking events
• Assist with the induction of new starters to the legal team

We offer:

• Civil Service Pension arrangements, which are recognized as some of the best in the pensions world
• Discretionary bonus arrangements
• Access to performance related pay progression
• 25 days annual leave provision
• Flexible working arrangements
• Development opportunities
• Enhanced parental leave arrangements
• A free employee assistance programme
• An excellent office location in Brighton.

Required Knowledge, Skills, and Abilities

• Ability to multi task: be flexible in approach, ability to priorities work appropriately
• Excellent organization skills
• Customer-focused approach with the ability to communicate effectively at all levels: providing support to the PSL and Legal Team
• Strong IT skills, including experience of standard IT software applications (e.g. Word, Excel, PowerPoint) and document management systems
• Attention to detail and accuracy
• Proactive: can do approach
• Knowledge or experience of working in a legal environment or legal team
• Knowledge of SharePoint and MS teams
• Law degree
• Ability to priorities and use initiative
• Communication skills at all levels
• Problem solving skills
• Personable and a team player
• Excellent customer service