Job Description

You are responsible for the smooth running of the office on a day-to-day basis, maintain office procedures/policies and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety for staff and visitors.

Duties and responsibilities:

• Manage day to day facilities requests from staff
• Dealing with facilities/maintenance issues as they arise
• Monitoring, maintaining stock levels and placing orders, stationery, equipment,
• Coordinating travel and accommodation when required using Egencia
• Assisting with home workers and dealing with their requirements
• Implementing and maintaining office procedures/policies
• Ensure all facilities meet all health and safety and environmental requirements and that facilities comply with all legislation
• Arranging health and safety training, to include first aid/Fire marshal training
• Assisting with Health and Safety, DSE risk assessments using IHasco
• Maintain the meeting rooms to a high standard/order, arrange refreshments
• Book client meeting rooms as and when required using hotdesk+
• Assisting with desk booking for staff using hoteling software
• Cover reception as and when required (lunch breaks, holidays and sickness)
• Undertake building facilities checks as per Rota
• Maintain security by registering visitors using Building Maintenance Systems
• Submitting Gatekeeper requests for contractors attending site
• Reconcile credit card usage forms for Company credit card
• Assisting and organizing Company internal events
• Reviewing facilities tickets via Service now and completing actions as required
• Assisting Facilities Manager EMIEA with projects/ad hoc tasks as and when required
• To carry out such other duties and responsibilities as may reasonably require

Required Knowledge, Skills, and Abilities

• 2 – 3 years Office Manager experience/Administrative
• Communication, excellent verbal and written and interpersonal skills are essential
• Customer service experience desirable
• Attention to detail
• Strong analytical and organization skills
• Proficient in Microsoft Office
• Excellent organizational skills
• Ability to priorities tasks, multitasking and time management skills
• Able to problem solve and proactive