Job Description

A vacancy has arisen for a Site Administrator to assist a project based at Lossiemouth, Moray on a temporary contract.

Knowledge and experience of site administration at operational level is vital

• Knowledge and experience of using an electronic data management system (Viewpoint/Fieldview) is essential.
• Working with the Project Manager and site team to fulfil all secretarial and organisational duties
• Document control of all incoming information and electronically file all site generated paperwork.
• Ensure all site registers are up to date and complete.
• Ensure the site drawing folders / rack are up to date.
• Working and filing to the BMS procedures.
• Day to day BMS admin management – paper and electronic.
• Maintain register of visitors and issue access passes as necessary.
• Educate sub-contractors on using the electronic data management system
• Responsible for ensuring that all critical Safety Registers and Certificates are in place and available for inspection and incorporation into final documentation
• Work closely with the Design Co-ordinator, and relevant parties to assist in production of various Handover Documents; As-builts, Health & Safety File, Operations & Maintenance Manuals
• CCS and record keeping
• Printing, scanning, post, laminating site signage, photocopying, typing meeting minutes
• Ensure information is communicated via Notification Transmittals
• Organising meeting rooms, teas, coffees, lunches
• Maintaining / ordering office stationery
• Be the central point of contact for all site project team members

Required Knowledge, Skills, and Abilities

   Any other reasonable tasks as directed by your Line Manager ·       Prioritise workload when managing multiple contracts / tasks. ·       IT literate – Office 365 preferable. ·       Ability to work accurately under pressure to meet project targets. ·       Experience with multi discipline teams in office and construction site ·       Great attention to detail