Job Description

• Maintain accurate bank reconciliations for all assigned hotels’ bank accounts through daily checks, highlighting and ensuring all discrepancies are resolved immediately. Balance all bank reconciliations to final bank statement at month end, obtain management signatures as per internal procedures. Following up on discrepancies, credit card chargebacks, unpaid cheques and ensure accurate recording of receipts, bulk cash transactions and payments.
• Produce an accurate set of Month-end accounts controlling accruals, provisions, and prepayments. Balance stock accounts, deposits & guest ledger totals.
• Ensure sales figures are accurately recorded through the interface with the hotels. Submit revenue adjustments to the reporting team if required
• Balance debtor’s ledger figure with the aged debt report from the hotel.
• Post monthly internal debit notes and inter-hotel recharges, liaise with other hotel accountants & managers in the Heathrow Accounting Centre to ensure correct & consistent coding of the charges
• Check and post the hotel staff expense claims without any delay. Submit expenses for payment to your Team Leader
• Process monthly Petty Cash for the hotels
• Raise manual payment requests when required
• Oversee the Accounts Payable function relating to Hotels assigned to you ensuring the recording of invoices is accurate, process Urgent BACS requests and ensure supplier statements are reconciled.
• Ensure all AP invoices are approved as per the Accor Invest Delegation of Authority prior to payments being raised
• Oversee the Accounts Receivable function in the Hotels you are responsible for ensuring the company standards for Extending Credit, Invoicing, and Recording of receipts, Ledger reconciliations, Commission deductions, Collection delays and Bad debt procedures are adhered to.
• Control hotel’s F&B spending through the internal Marge Brute Tool, ensure all entries are balancing before posting on Grand Back. Balance Food & Beverage stock figures on a monthly basis
• Control Payroll related journals for accuracy and check bonus provisions
• Prepare the VAT return for the hotels assigned
• Provide monthly provision for costs that are expected to be received including any regular costs until the invoice is received and processed. Manage and reconcile all relevant accounts on a monthly basis
• Adhere to all aspects of Government Legislation relating to accounting including reconciling the VAT liability, recording staff benefits (PSA) and Archive legislation periods
• Submit the Compliment Cheques for the hotels to the Head Office Accountant without any delay. Reconcile the relevant account on a monthly basis and post commission
• Submit Tesco Vouchers Claim and reconcile the relevant account on a monthly basis
• Take ownership of the balance sheets for the hotels assigned to you, review and reconcile all entries on a monthly basis.
• Record Full details of Month End tasks on the Month End check list.
• Assist, where required, with Budget preparation and Capex reporting and follow-up with the hotel in analyzing gaps between the budget and actual figures.

General Duties

• Deal with hotel and supplier queries, accountant queries, payment rejections
• Produce ad-hoc accounting reports when required
• Audit the Auto Controls for both accounts and Hotel Operations ensuring financial procedures are followed. This will be done from the office as well as during visits to the hotel
• Establish appropriate communication with Finance Administrators, Credit Controllers and General Managers to support the hotel operation in all aspects of finance. This will be done via monthly telephone meetings with each General Manager, HOD financial training when required and Auto Control annual spot checks in the hotels
• Assist with the annual external audit
• Attend and participate to regular team & departmental meetings
• Take part in group projects when required
• Will be expected to assist with the accounting for a Hotel not normally under own direct responsibility when necessary. Additional Hotels may be added subject to reasonable grounds and with consultation
• May be required to work from another London office to suit business needs

Required Knowledge, Skills, and Abilities

• Strong Analytical skills
• Self-motivated and able to work independently as well as part of a team
• Strong Communication and Interpersonal relationships skills
• Able to work under pressure
• Sufficiently mobile and flexible to travel up to a few days a quarter within the UK