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Administration Assistant
  • United Kingdom - Bedfordshire - Sandy -
1 year ago
£ 20000 Per year
Administrator
Full Time
Job Description
  • Offer an excellent service to employees of all levels within the business by being the first point of contact for HR related queries, representing the company in a professional manner
  • Maintain the HR Inbox and review, ensuring a timely response is provided
  • Support the HR team in coordinating Employee Relations (ER) cases, responding to first line queries and providing support with other ad-hoc duties such as note taking and exit interviews
  • Assist in maintaining the HR system and databases, ensuring they’re kept up to date, accurate and comply with relevant legislation
  • Input changes to employee records
  • Collate and deliver data relating to all areas of HR to support HR Management team
  • Raise and process purchase orders for team members as required, ensuring invoices are approved and are processed for payment
  • Manage the retrospective screening process on current employees, liaising with employees and line managers to obtain documents, ensuring they’re verified and loaded on the system, checking reports and logging any issues encountered
  • Carry out Right to Work checks, create ECS applications and help with Visa queries
  • Keep the HR system up to date and liaise with employees to obtain new visas and permit proof logged, producing documents and reports for employees’ applications with the Home Office
  • Manage the appraisal return process by supporting and advising managers to ensure timely return of appraisals and maintain records and database of all employee annual appraisals
  • Continually liaise with payroll to ensure monthly salary payments are correct including all absences, new starters are set up correctly and final salary payments for leavers
  • Manage all aspects of HR administration including new starter and leaver process in accordance with the requirements of the business and in line with data protection and employment legislation, raising any issues with IT
  • Generate letters for employee changes, for example flexible working, change of hours, line management, salary increases and probations etc.

What can we do for you?

  • Fantastic training and development opportunities
  • Employee benefit packages to suit your lifestyle
  • Flexible working
  • YOUday – we give you an extra day off to celebrate a special day
  • The opportunity to take a paid day off each year to do charity work
  • A health cash plan
  • Help with travel expenses
  • The opportunity to buy additional holiday
  • Company pension scheme
  • Group life assurance
  • Enhanced maternity and paternity pay
  • Professional subscription fees paid

Required Knowledge, Skills, and Abilities
  • CIPD Level 3 Desirable
  • Strong Administration experience
  • Experience using HR systems is desirable
  • Experience of working with Microsoft Office applications at high levels
  • Excellent accuracy and attention to detail skills
  • Excellent IT skills
  • Excellent software skills including Word and Excel to advanced level
  • Basic understanding of Employment Law
  • A confidential and professional approach is essential and can demonstrate integrity and respect
  • Self-motivated and enthusiastic
  • An organized and pro-active approach

Reference no: 75628

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