Job Description

The purpose of this role is to provide high quality administrative support to the Company Secretarial Function and to assist in the delivery of company secretarial support to the Board, Committees and Senior Managers.

This role is reporting directly to the Company Secretarial Executive, which is an exciting opportunity for a self- motivated individual to join a Company Secretarial function providing high quality, administrative support. You’ll enjoy taking personal responsibility for your own workload, continually reorganizing and prioritizing to ensure those you support get the best service possible which in turn reflects positively for our wider company goal of supporting and advocating for people with disabilities.

Job Duties & Responsibilities

• [Provide general and high level administration support to the Company Secretarial Function to include tasks such as diary management, preparation for meetings, organizing travel and meetings in addition to general administration tasks including review of itineraries and making all travel arrangements.
• Supporting the Company Secretarial Function with preparation and compiling of official Board Packs.
• Communicate with internal and external stakeholders (funders, HR, Internal Audit, Property, Finance, Business Development, Quality & Governance) in relation to administrative queries relevant to the work of the Company Secretarial Executive administrative tasks including the preparation of statistical information in order to ensure that queries are addresses efficiently and effectively and to ensure that all requirements are delivered in line with the requirements of Internal / External stakeholders
• Scheduling of Board and Committee Meetings and related arrangements

Benefits

• Company Pension Scheme
• Paid Maternity Leave
• Paid Paternity Leave
• 27 days annual leave
• Bike to work scheme
• Tax saver travel scheme
• Income Protection

Required Knowledge, Skills, and Abilities

• Minimum two years’ experience in a comparable role with a proven ability to deliver in a time sensitive and deadline orientated environment.
• QQI Level 5 Certificate in Office Administration or relevant work experience
• Strong Proficiency in Microsoft Office
• Experience in Diary Management and booking travel arrangements
• Excellent planning, organizing and prioritizing skills