Job Description

Duties and Responsibilities as our Business Support Administrator will include:

- Providing direct support to the Leadership Team

- Scheduling internal and external meetings

- Co-ordinating visitors (DFS, Customers and Suppliers)

- Arranging accommodation and transport reservations for business trips

- Facilities coordination for new hires, office movements and relocations.

- Central point for the reporting and resolutions of building maintenance issues to relevant contractor/landlord

- Ordering and maintaining office supplies including kitchen and rest room supplies

- Assisting with the facilitation of corporate events e.g. 1/4ly all employee townhalls

- General admin, including scanning and filing Business Support related data and answering telephone calls

- Manage the TeamGuru platform, organizing users, data storage, structure and meetings

- Collection and distribution of incoming and outgoing mail, and mail between buildings

- Ownership of vehicle borrowing process, including key control

- Management and control of keys and access cards and the relevant system or database

- Procurement of furniture and office requirements including negotiation of prices

- Staff event planning and facilitation

- Dealing with building and equipment maintenance contracts and issues as required

- Maintenance of meeting rooms and stocks; providing refreshments and ordering catering as required

Skills

- Ability to absorb information

- Good verbal and written communication skills

- Ability to communicate with a diverse work population

- Able to adhere to company rules and procedures

- A good listener

- Excellent attention to detail

- Effective time management

- Ability to deliver appropriate information to the right people

Behaviours

- Outgoing with an approachable and friendly personality

- Hard-working, organised and punctual

- Highly confidential

- Motivated and enthusiastic

- Good telephone manner

- Team worker and ability to work under own initiative

- Accurate and consistent performance

- Displays integrity - is sincere in own behaviour and in dealings with others

- Committed to personal development

- Able to work to deadlines and adapt to changing conditions

- Able to generate effective and pragmatic solutions to new situations and problems as they are presented

Experience & Knowledge you’ll need as our Business Support Administrator:

- Working in a customer facing / service role

- Working as part of a team and achieving targets

- Good knowledge of Microsoft Applications

Required Knowledge, Skills, and Abilities

- Ability to absorb information - Good verbal and written communication skills - Ability to communicate with a diverse work population - Able to adhere to company rules and procedures - A good listener - Excellent attention to detail - Effective time management - Ability to deliver appropriate information to the right people