Job Description

Support the Donor Relations Officers to ensure all income is posted on the CRM system in a timely manner.
Administer petty cash and ensure donations are lodged to the Plan International bank account as quickly as possible.
Financial analysis and control

• Process all supplier invoices and payments.
• Raise purchase orders (POs), and ensure POs are approved, followed up, and outstanding transactions reconciled monthly.
• Post items from bank and credit card accounts, and support Finance Officer in monthly reconciliations.
• Process and pay staff expenses promptly.
• Supporting the Grant Accountant in managing the intercompany process, including following up with our colleagues in our 50 country offices on outstanding transactions.
• Assist the ICT and Applications Support Officer in maintaining the Fixed Asset Register.

Office Management

• Maintain and order general office supplies, stationery, printer maintenance, etc. as needed.
• First point of contact relating to office issues – dealing with the Landlord, general office maintenance, etc.
• Administration of travel and specific events including booking of flights, accommodation, venue hire, conference management, etc.

Other

• Travel reporting to our International Headquarters in the UK
• To ensure that all activities undertaken on behalf of Plan International Ireland externally or internally, are executed in accordance with the overall purpose of the organization and in line with our policies and procedures.
• To participate in training and other activities as requested by the organization.
• Support Finance team members and the CEO with administrative aspects of their work as needed.

In addition to salary, we provides a number of employee benefits, some of which include:

• Private Health Insurance for all employees (from commencement date)
• Matching company pension contributions up to 5% (once probation is complete)
• Flexible working hours (core hours of 10am to 4pm daily, minimum of 37 hours per week)
• Commitment to training and development.
• 25 days annual leave, increasing with length of service up to 30 days.

Required Knowledge, Skills, and Abilities

• You will have initiative and experience of managing and prioritising your own workload, meeting tight deadlines and working under pressure.
• You will have excellent attention to detail, and experience of managing a wide and varied workload.
• You will have experience in working with different CRM and accounting systems, with strong Microsoft Excel and Microsoft Word skills.
• You will have a commitment to gender transformation, and the values of Plan International Ireland.
• Level of experience required
• You will have previous experience in a finance or administration role.
• Accounting technician part qualified / qualified or studying for accounting qualification.