Job Description

Specifically on a day to day basis you will be undertaking the following duties:

• Provide a comprehensive administrative service to the organisation's lead on infection prevention and their team.
• Managing incoming and outgoing correspondence, prioritising issues as necessary.
• Manage calendars effectively and efficiently.
• Produce high quality documents from written, recorded, dictated material etc.
• Word processing: letters, reports etc
• Presentational work using PowerPoint
• Production of graphs using Excel
• Production of newsletters using Publisher
• Production of screensavers using a variety of different software
• Data inputting on internal and external systems.
• Prepare, manage and maintain databases/spreadsheets.
• Be a first point of contact within the infection prevention team ensuring professional standards and the appropriate style of communication is deployed.
• To manage and coordinate staff testing booking systems and processes with continuous monitoring and updating of master Microsoft Excel staff testing spreadsheet
• Make and receive calls to and from staff members and their families and coordinate test bookings (manual and/or online booking system)
• Undertaking welfare check ins with all staff accessing the staff testing process, offering support and advice regarding COVID19
• Liaise with managers to support their teams in relation to the staff testing process as required
• Continual development and maintenance of the staff testing process in line with government and local guidance.
• Establish and maintain good working relationships both internally and externally.
• Create, manage and maintain effective bring forward and file management systems.
• Manage own workload and activity to ensure deadlines are achieved.
• Manage and maintain internal web pages as required (training provided).

We are looking for people with the following skills and experience:

• RSA II or equivalent experience
• IT qualification in the use of Excel
• Administration/office experience supporting management functions i.e. diary management, bring forward systems, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc
• Competent in Microsoft Office Software or equivalent administrative programs
• Experience of data inputting and spreadsheets
• Ability to work autonomously and pro-actively
• Good interpersonal and communication skills
• Good organisational skills
• Able to prioritise work effectively and deal with non-routine tasks under pressure

Required Knowledge, Skills, and Abilities