Administrator
Full Time
Job Description
- General office management ensuring smooth running of the site.
- Implement company and internal administrative policies and procedures and support employees to do the same
- Schedule and manage general meetings as requested.
- Perform routine activities such as word processing, answering calls, creating PowerPoint presentations, and assembling reports
- May be involved in process improvement/innovation activities which may involve desk based research, the adoption of new technologies and the ability to implement new processes to enhance the site
- Use advanced level software programs such as MS Outlook, Excel, and PowerPoint to create graphs, charts, spreadsheets, and presentations as required.
- Understand the goals and objectives of the site and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly
- Interface with a very broad range of internal management and employees in the course of meeting a wide range of administrative needs
- Coordinate events which includes the planning, organizing and implementation of a number of event activities
- Assist teams with travel, hotel, expense reports and tools and materials for presentations
- Coordinate the preparation of site annual budget, reviews monthly budget, reviews and researches variances
- Work closely with Facilities, Reception and Health & Safety on site projects and activities. Assist with facilities space planning or office set-up.
- Schedule candidate interviews and arrange hotel and travel accommodations ensuring a positive candidate experience in partnership with Talent Acquisition
- Work closely with HR to assist in the orientation and onboarding of new employees
Required Knowledge, Skills, and Abilities
- Demonstrated effective verbal, written, and interpersonal skills
- Strong attention to detail and highly organized
- High level of integrity and confidentiality with sensitive information
- Proven knowledge and understanding of administrative and office policies and procedures
- Demonstrated high level of proficiency with MS Office Suite, Outlook, Word, PowerPoint and Excel
- Works under minimal supervision; proactive and anticipates the site’s needs and manages accordingly
- Requires relevant senior administrative experience supporting site leadership team or senior executive
- Relevant general business administration qualification/training
Reference no: 76933