Administrator
Full Time
Job Description
- Updating the HR system and informing Payroll with regards to new starters and employee changes as and when required.
- Dealing with employee queries including Holidays, HR Database Access, Training, Benefits, and Policy enquiries and liaise with relevant BSM for each practice
- Updating the HRIS and informing Payroll with regards to new starters, contract amendments, leavers, change of personal details as required.
- Filing, photocopying, shredding, dealing with the incoming and outgoing post, and other general admin functions.
- Producing letters, contracts, training agreements and other HR related correspondence.
- Provide routine and adhoc, accurate reports from the HR database to managers.
- Assist in formal meetings, such as employee disciplinarians and grievances undertaking such tasks as may be required by the HR Manager.
- Dealing with employee queries including Holidays, HR Database Access, Probations, References, OH Service, Training, Benefits, and Policy enquiries.
- Assist with on boarding queries, checking paperwork to ensure that legal and policy requirements are met.
- Provide day to day advice to Line Managers and Employees on general HR related queries, requests and company policies and procedures, escalating more complex issues to the HR Manager.
- Supporting on administration for all internal HR processes.
- Gathering and checking paperwork for central support starters, involving gathering references, writing offer letters and carrying out ID checks.
- Ensuring training agreements are in place for central functions employees before any training is undertaken or invoices are paid.
- Running My Benefits/Pawsome process, producing monthly report, liaising with service provider and resolving queries on the system. Supporting employees with any queries for new and existing users.
- Assist in the development, implementation and administration of the company’s wellbeing strategy
- Other Adhoc duties as requested by HR Manager
- Comply with all company Policies and Procedures.
- Comply with Health and Safety regulations and other current legislation as applicable.
- Undertake all other reasonable duties as required.
Required Knowledge, Skills, and Abilities
- A relevant 3rd level qualification to at least degree level or a certificate relevant to the role.
- 2 years’ experience in an administrative role, ideally in a HR environment.
- Be flexible and solution focused.
- Happy to travel across Ireland to visit practices if necessary.
- Well-developed interpersonal abilities, attention to detail, excellent communication skills are key and will be an integral part of this role.
- Confidentiality with information
- Continuous professional development is encouraged, any fees and time covered.
- Understanding of current employment legislation.
- A strong ability to engage with stakeholders at various levels
- A proven self-starter with a ‘can do’ approach.
- Willingness, experience and confidence to take ownership of tasks
- Demonstrates an attention to detail.
- Self-confident and proactive.
Reference no: 77228