Job Description

This is an opportunity for a PA/Administrator with strong administrative, organizational and interpersonal skills who enjoys supporting others in a busy office environment. The scope of this role is extensive and offers great opportunities to excel and fulfil your potential. An overview of the responsibilities are outlined below.

This is an opportunity for a Administrator with strong administrative, organizational and interpersonal skills who enjoys supporting others in a busy office environment. The scope of this role is extensive and offers great opportunities to excel and fulfil your potential. An overview of the responsibilities are outlined below. Your role will entail a variety of challenging activities including:

• Providing efficient administrative support service to senior members of staff, including the preparation of high quality proposals and presentations. Strong power point and word skills essential.
• Supporting the team throughout the billing process including generating WIP reports and requesting fees or WIP adjustments.
• Assisting with GES event planning and organization including liaising with internal and external stakeholders to ensure effective event delivery.
• Assisting with client correspondences and administration tasks.
• Processing expense claims for team members and support with email management.
• Assisting other PA/Administrators within the team at busy times or during leave.
• Assisting with other ad-hoc administrative and project requirements as needed.

The team looks after tax, payroll, social security and immigration obligations in relation to clients’ employees who are transferred to work abroad or transferred to Ireland from abroad permanently or for a fixed period of time either on official secondment or as part of an overseas project.

You will work closely with the relevant team assisting them in relation to various matters including:

• Recording of employee moves
• Arranging and maintaining all necessary documentation in relation to the employees
• Gathering additional information as required
• Attendance at team meetings and maintaining minutes and actions

Required Knowledge, Skills, and Abilities

• A proven record of commitment to professional and client service excellence
• Experience as a PA supporting Senior Management, preferably within a professional services environment
• Advanced knowledge of MS PowerPoint, Excel, Word and Outlook with typing skills of a minimum 65 wpm
• Demonstrated ability to deliver quality work in a timely manner
• A high level of integrity and trust with confidential information
• Adaptable approach to work, and proven ability to work unsupervised as part of a team
• Approachable and highly professional in manner, with all levels of staff within the organization
• Experience in relation to invoicing would be an advantage