Job Description

You must be able to demonstrate an advanced high level Assistant skillset including confidentiality, strong work ethic, good time management, resourcefulness, diligence, strong business and client deliverable focus. All applicants should have a solid EA background and skill set working with senior individuals with a strong degree of flexibility given the demanding nature of this role.

• Advanced, proactive diary/time management using Outlook
• Gate keeping both in person and over the phone
• Meeting, conference calls, telepresence set up, and offsite coordination - internally
• Finalize complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation, pre-travel checks/tests/clearance and ground transportation logistics following a Corporate Policy.
• Management of expense processing through Concur following a corporate policy
• Org Chart ownership and adhoc project work/office management support
• System functionality expert - utilize internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management.
• Support with business change management responsibilities - administration of office moves and changes to seating, joiner/leaver/transfer processes and access maintenance
• Become integral part of CCOR Ireland and understand group priorities
• General administration duties (Room bookings, filing, photocopying, faxing, catering)
• Partnership with assistants across EMEA CCOR to provide coverage for absence where necessary.

Required Knowledge, Skills, and Abilities

• Strong, executive communication style
• Exhibits a positive, common sense and constructive attitude, even in difficult scenarios
• Is flexible, willing and open to change
• Can demonstrate pro-activity and ownership within a role
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
• Can follow up without prompting and keep one step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
• Has a high level of attention to detail and delivers high quality results
• Is a team player who can build networks and work in partnership at all levels
• Solution orientated
• Is driven and can manage expectations through communicating proactively and often across different hierarchies
• Can quickly grasp the political landscape and key people within the organization
• Has potential to act as a role model to their peers e.g. lead by example.
• Professional relationship building
• Strong technical capabilities - some knowledge of PitchPro or PowerPoint is favorable, or a desire to learn new skills including these
• Full competency in diary management, can apply good judgment and has an understanding of competing priorities as well as running a clean and efficient diary
• Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize travelers time