Job Description

The purpose of the role is to be responsible for the day-to-day tasks in the finance department, provide assistance in maintaining financial records and first point of contact for supplier/customer invoice queries/support.

• Liaising with Suppliers to chase missing invoices and processing weekly supplier payments.
• Working closely with Contracts Managers to ensure their projected dates for invoicing (and thus Revenue forecasts) are up to date and correct.
• Working closely with Procurement Managers to ensure their projected dates for goods arriving (expenditure forecasts) are up to date and correct.
• Raising invoices as goods are shipped and reconciling individual job costing to the overall gross margin at the same time.
• Chasing employees to make sure they get their expenses onto the online system on time then creating invoices from this information and posting these to the accounts.
• Entering daily cash movements (in both GBP and EUR) from the bank to the system and picking up (and correcting) anomalies with cashflow forecasts.
• Ensuring that the accounting side of the system is always clean and up to date as this drives the live data dashboards and ultimately the management accounts.
• Working with the live data dashboards to ensure the business is seeing correct accounting information always.
• Approving Supplier and Customers details on the system and generally keeping the accounts information clean
• Supporting the Finance Director in producing the monthly management accounts and any other analysis if required.
• Approve/Assist in the set-up of New Customer Accounts on the system accounts receivable ledger.
• Deal with enquiries from suppliers and liaise with colleagues in other departments. To investigate discrepancies and errors on invoices and resolve queries. i.e. prices, quantity of stock etc.
• Weekly reconciliation on suppliers' statements received to suppliers' account.
• Information provided to Finance Manager on invoices that need to be accrued in the accounts at month end if not posted to Suppliers accounts in relevant month.
• Month end close of Accounts Payable Ledger reported to Finance Manager
• Ensure amounts for Direct Debits and Standing Orders have been deducted correctly and post to relevant ledger.
• Liaise with suppliers on any payment queries and resolve any issues they might have.

- Cash flow Forecast Reporting - Produce Monthly report to the Financial Manager showing future creditors payments for the following month.

Required Knowledge, Skills, and Abilities

• A proven track record in a similar role.
• An accountancy qualification is beneficial, ideally AAT, ACCA or CIMA
• Excellent mathematical skills
• Customer service skills
• Understanding of date privacy standards
• Good knowledge of accounting and bookkeeping procedures
• Microsoft Excel Skills
• Attention to detail, with an ability to spot errors