Job Description
Working closely with company secretaries, partners, associates and other professionals on funds-related matters. This is a busy client-facing role that will require an organised, detail-oriented individual with strong administrative and communication skills.
- Perform all work in relation to the compilation of board packs for quarterly and ad-hoc meetings (using Diligent or PDFs)
- Liaise with clients, service providers and boards of directors in relation to the compilation of the board papers and the organization of the meetings
- Liaise with all service providers to confirm presenters at meeting, in person / by phone / by VC and draft attendance sheet
- Manage calendar invitations for the meetings
- For in-person meetings arrange room set up / car spaces / lunch / all necessary printed documents
Signing of Documents
- Arranging signing of documents by directors and other parties
- Arranging notarisation, apostilling and consularisation of documents
Audit Requests
- Providing year-end signed minutes and board packs to auditors
Ad-hoc Queries
- Assisting with queries on various databases including but not limited to Diligent Entities, Vision-Net, the CRO website and the Central Bank ONR website;
- Assisting with ad-hoc queries as they arise
Additional Responsibilities
- Provide lunchtime and holiday cover for the reception desk
- When needed, prepare meeting rooms, order catering and organize taxis for meetings