Job Description

Your role will entail a variety of challenging activities including:

• Providing efficient administrative support service to Partners and senior members of staff, including the preparation of high quality proposals and presentations. Strong power point and word skills essential.
• Diary management and organizing frequent travel arrangements for the Partners and senior members of staff. This entails coordination of visas and other travel documents.
• Coordinating and booking client entertainment and outings for Partners.
• Championing several internal initiatives, and providing communication and support to the wider team as goals and deadlines are set.
• Collating and distributing agendas and briefing documentation for meetings and conference calls. Coordinating and Planning monthly Global meetings across several time zones and minute taking during these meetings.
• Assisting with client correspondences and administration tasks.
• Processing expense claims and assisting team with client billing. Preparing and submitting expense invoices to our global firm on behalf of partners.
• Assisting with other ad-hoc administrative and project requirements as needed.

Required Knowledge, Skills, and Abilities

• A proven record of commitment to professional and client service excellence
• A minimum of 5 years’ experience as a PA supporting Senior Management, preferably within a professional services environment
• Advanced knowledge of MS Powerpoint, Excel, Word and Outlook with typing skills of a minimum 65 wpm
• Demonstrated ability to deliver quality work in a timely manner
• A high level of integrity and trust with confidential information
• Adaptable approach to work, and proven ability to work unsupervised as part of a team
• Approachable and highly professional in manner, with all levels of staff within the organization