Job Description

We are looking for a capable administrator, experienced in coordinating and planning a wide variety of daily operational and administrative functions. You will provide commercial and administrative support to the Digital and Advisory teams. The role requires a broad skill base, problem solving capability, good interpersonal and relationship building skills and flexibility. You will report to and work closely with and support the business teams and internal stakeholders.

Your responsibilities

• Respond to general admin enquiries
• Update and maintain team records
• Prepare reports, letters, emails as requested, ensuring compliance with Arup standard templates and Corporate Style Guidelines
• Organize and manage travel requirements
• Support organization of team events, meetings, workshops etc.
• Book meetings and take minutes
• Participate in office related support networks and meetings
• Preparation of team and discipline reports
• Support internal initiatives such as salary benchmarking and accreditation
• Support recruitment efforts
• Support CRM updates
• Commercial support – monitoring budgets
• Resource coordination
• Maintain projects in Arup systems, including job number applications
• Monitoring and maintaining CRM/PFF
• Follow up missing timesheets, monitor time booked to overheads and arrange time transfers where appropriate

Benefits

• A multicultural and informal working environment where you can develop professionally by being part of a team who enjoy what they do.
• Opportunities for short or long assignments at offices and projects anywhere in the world.
• Employees are eligible for the Global Profit Share scheme, which is dependent on the firm’s financial performance.
• Competitive performance-based salary growth.
• A strong corporate culture committed to its values: quality of work, holistic approach, humane organization, straight and honorable dealings, social usefulness and reasonable prosperity.
• Continuous training and professional development that will allow you to adapt to the growing needs of our clients as we embrace digital transformation.

Required Knowledge, Skills, and Abilities

• Several years experience working in an office / corporate environment
• Business or Information Management Degree or similar qualification (Hons - Level 7)
• Project administration experience
• Experience supporting large teams
• Good Microsoft Office skills, particularly in Word, Excel, PowerPoint
• Strong organizational skills.
• Team player with the ability to build relationships at all levels within the organization.
• Self-motivated and the ability to manage work within fixed deadlines.
• Must be self-directed and able to complete projects with limited supervision.
• Ability to multi-task and handle multiple projects at one time while meeting deadlines.
• Excellent communicator, patient, well organized and possess excellent written and verbal skills.
• Knowledge of engineering and professional services business would be an advantage.
• High level of attention to detail.