Administration Officer
Full Time
Job Description
- Provide administrative support to the Group Communications team across its broad remit of internal, external, corporate and brand communications, events, trade shows, media and advertising, sponsorship, stakeholder management and reputation management.
- Work closely with the Marketing and Events Manager and Executive on events administration, such as sourcing suppliers, coordinating guest lists, venue and travel requirements.
- Provide Reception daily cover to cover lunchtime breaks, and annual leave cover as required, managing all incoming queries, calls, emails, visitors and other ad hoc requests as needed during that time period.
- Liaise with the Receptionist regarding important onsite meetings and visiting senior stakeholders, coordinating the booking of meeting rooms and catering as needed.
- Coordinate group team meetings – managing diaries and coordinating internal and external meeting room requirements.
- Coordinate and manage the expenses of senior business leaders, including the Head of Communications.
- Coordinate all travel requirements for the Communications Team, including the management of accommodation, itineraries, visas and other travel requirements.
- Support the Marketing and Events Manager and Executive on promotional items, coordinating corporate, event and sponsorship merchandise and managing stock levels.
- Manage all subscriptions for the Group Communications Team.
- Report into the Marketing and Events Manager, updating on ongoing projects and issues on a weekly basis.
- Provide support to the Marketing and Events Executive on the processing of invoices, POs and new vendors.
- Provide ad hoc assistance and project support to the wider Communications Team as required.
- Liaise with other support functions across the business such as the Facilities, Travel and Executive Assistant teams as required.
Required Knowledge, Skills, and Abilities
- Strong knowledge of the Irish dairy industry and passionate about Irish food.
- Excellent organizational skills with shrewd attention to detail.
- Proficient in multi-tasking, adept at coordinating multiple priority requests simultaneously.
- Working in a busy and people-focused environment, this role will require a strong ability to build positive relationships with colleagues, suppliers, senior stakeholders, and senior leadership.
- A proactive and energetic self-starter with an ability to work under own initiative with minimal supervision.
- Solutions oriented, motivated to solve problems with a positive attitude.
- Proven record of successful administrative support in a busy high-performing team
- Polished and professional, working with efficiency and with discretion as required.
Reference no: 77990