Job Description

We are looking for someone who will enjoy a varied role, working in a friendly growing team to support the office and processes. You will work alongside our Office Manager and team in Ireland to provide an organized and smooth administration service and office related activities., supporting the team with a wide range of tasks.

MAIN RESPONSIBILITIES

• Manage incoming communication with clients.
• Preparing customer contracts accurately and in a timely manner.
• Completing customer paperwork and know your customer (KYC) checks.
• Supporting the Office with processes and efficiencies.
• Admin support includes posting invoices and statements, general correspondence, photocopying.
• Answering telephone calls and enquiries and where possible directing to the correct person, message taking etc.
• Supporting with holiday cover for the Office Manager and Logistics Lead.
• Ensure business processes are followed/embedded/reviewed for our JDE system to provide internal control.
• Support the Sales team with contract information where required.
• Run reports for management team when needed
• Look after the Ireland office needs, from snack box to fruit and ordering of tea, coffee, and stationery etc.
• Point of contact for the external and internal visitors at the Office.
• Taking meeting room requests and ordering buffets etc. as and when needed and making sure the meeting room is left tidy.
• Assistant in creating and editing PowerPoint presentations.
• Make sure all-new starters have passes for the building and Engineers have their ID badges.
• Make sure new starters have an employee Introduction guide and the organization chart is up to date.
• Assisting in Ad Hoc projects.
• General ad hoc office duties.

Required Knowledge, Skills, and Abilities

REQUIRED EDUCATION AND QUALIFICATIONS

Education Level:

• Knowledge of the JDE system or systems/processes is highly desirable.
• General Level of good education including Math and English
• Computer Literacy including Microsoft Office Suite - excel, PowerPoint, word, outlook.

Qualifications:

• Level 5/Leaving certificate or equivalent
• Business Administration qualification beneficial

REQUIRED SKILLS AND COMPETENCIES

• Ability to manage and priorities workload to meet business requirements
• Adaptable to business processes and meet changing requirements whilst maintaining governance and control.
• Excellent communication skills
• A good eye for detail and ability to work with systems and data
• Highly self-motivated and pro-active.
• Ability to work under pressure and undertake multiple tasks.
• Thorough and methodical
• Customer-focused.
• Confident and flexible
• Ability to work with people at all levels
• Confident and flexible