Administrator
Full Time
Job Description
- Co-ordinate internal management committee meetings, through effective organization of meetings including dates, venues, minutes and distribution of information. Record minutes and track action items to conclusion.
- Provide general administration duties, including collation and production of statistics, monitoring of correspondence and maintenance of filing systems.
- Act as the point of contact amongst executives, employees, clients and external partners. Manage information flow in a timely and accurate manner.
- Management of the CEP Credit Head calendar, including risk committee meetings, internal meetings with CEP and Citibank senior management, regional management or local branch management, external meetings with auditors and regulators (Central Bank of Ireland / European Central Bank). This role involves working closely with other Dublin, London and globally based Executive Assistants.
- Prepare Board / Risk Committee level presentations in all formats.
- Assist in preparing minutes of various risk governance and management committees.
- Co-ordinate senior and external visits - arrange meetings internally and externally, including venue and catering arrangements, preparation and distribution of agendas, and meeting management for attendees.
Required Knowledge, Skills, and Abilities
- Previous experience as an Executive Assistant in a large busy office, ideally in financial services.
- Experience in working to challenging deadlines and balancing multiple priorities.
- Excellent written and verbal communication skills.
- Team player, willing to work with colleagues towards a common goal.
- Self-motivated and proactive approach and able to make decisions.
- Confident but tactful and diplomatic communicator both verbal and written.
- Resilient under pressure and self-motivated in a fast paced and demanding environment.
- High levels of personal integrity, confidentiality and discretion.
- Proficient with MS Office (Word, Excel, PowerPoint, Outlook).
- Accuracy and attention to detail is critical whilst working under pressure.
- Adaptable to change and able to manage high volumes of work.
- Managing multiple stakeholders and priorities, and have a professional, organized approach, confident in communicating and interacting with colleagues and senior management.
- Exceptional organizational skills, able to manage time effectively, working to tight deadlines within a pressurized environment.
- Multitasking is essential – need to be able to priorities, organize and drive personal workflow and follow-up to completion.
Reference no: 78485