Executive Assistant
Full Time
Job Description
- Create, format, edit, proofread and finalize a wide variety of complex legal documents, presentations, correspondence, memoranda and board committee meeting
- materials/minutes using Microsoft Word, PowerPoint, Excel, Outlook, Adobe Acrobat, Workshare Professional, Worldox
- Process corporate documents for signature, distribute and/or upload to corporate database
- Maintain attorney’s calendars, schedule various meetings, including videoconferences, and proactively handle upcoming events
- Monitor daily emails and correspondence to determine urgency and handle accordingly
- Facilitate the meeting of deadlines and provide timely reminders
- Answer phones and take notes/messages and redirect calls when appropriate
- Process local counsel invoices for payment
- Make travel arrangements
- Create and process expense reports
- File, organize, scan and photocopy legal documents
- Legal research using Lexis/Westlaw
Required Knowledge, Skills, and Abilities
- The ideal candidate will have a minimum of 7 years of proven experience as a legal secretary/legal assistant and will provide support to a legal staff consisting of several professionals, including General Counsel’s. The candidate must be reliable, have a strong work ethic and have excellent computer (typing minimum 75 wpm), writing, grammar and proofreading skills, along with overall attention to detail.
- The right candidate will be able to organize and prioritize numerous tasks, complete them under time constraints and maintain confidentiality.
Reference no: 78854