Job Description

Working in a dynamic, fast paced and challenging environment, the key objectives for this role will be to organize the time commitments of the C-Suite and leadership team. Meticulous attention to detail, strong communication skills, commercial focus and the ability to manage multiple competing priorities simultaneously are key success factors for this position

• Diary and Calendar Management and ensure accurate and timely meetings management
• Manage business events, travel including flights, visas and accommodation at an international level
• Coordinate itineraries for visiting executives (including: organization of meetings and numerous other company personnel; catering arrangements; transportation arrangements; preparing detailed itineraries and distributing them)
• Organizing and attending meetings, assuring the Chief Technical Officer and team are prepared for meetings
• Handle work of a highly confidential and sensitive nature.
• Manage and resolve queries on behalf of the CTO and leadership team. Email management as required
• Produce a variety of documents, mail and presentation materials.
• Compilation and analysis of expenses and assistance in budgetary control where required
• Develop efficient and effective management information systems and procedures that allow swift and easy access to key documents and files
• Contact database management
• Minute taking
• Manage ad-hoc special projects as required
• Provide assistance where required to wider team in populating presentations and reports, in line with the policies and procedures.
• Maintenance of supplier agreements.

Required Knowledge, Skills, and Abilities

• A minimum of 5 years' Executive Assistant experience at C-Suite level
• Third level qualification desirable or relevant experience
• Corporate experience essential, desirable experience of working in the aircraft leasing industry
• 3- 5 years’ experience of supporting and proven track record of working senior management and management of stakeholders
• Minute taking and report writing
• Presentation drafting
• Must have demonstrable experience working on projects and initiatives
• Fluent English both written and oral
• Excellent MS office skills, including word, excel and PowerPoint