Job Description

You will have responsibility to oversee the general day to day reception operations and support with office operations.

• Answering the main door to visitors.
• Acting as an initial point of reference in the Reception area as required.
• To manage the switchboard and answer incoming calls.
• To welcome and sign in guests
• Advising the site focal or other management promptly about any signs of problems or concerns.
• To conduct Visitor Pre-screening checks
• To manage local badging activations
• Collecting and sorting local mail, including franking outgoing mail (if franking machine available).
• Management of local conference/meeting rooms.
• Management and booking of local hotdesks/hot offices/spare offices.
• Setting up and shutting down local coffee machines.
• Management of local catering orders.
• Capturing and recording data
• Coordinating and supporting in the set-up of local meetings, including provision and removal of refreshments, supporting IT technicians and room re-organization (where applicable and appropriate).
• Ensuring tidiness and cleanliness of kitchen areas
• Management and execution of local delivery services
• Managing replenishment of any local stock items (e.g. kitchen sundries, water etc.).
• To complete stationary orders.
• Support to local parking arrangements/bookings
• Supporting the site focal in other locally required duties when available and appropriate.

Required Knowledge, Skills, and Abilities