Job Description

You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

You will be involved in supporting Partners, Directors, Senior Managers and Managers within the Assurance Practice. Prioritizing, multi-tasking and maintaining a high level of confidentiality on all matters is essential. The role involves some traditional secretarial and administration functions for the team, as well as provides support to the other Business Support Administrators when required.

• Anticipate needs of Partners/Directors/Senior Managers/Managers in relation to resources, travel and accommodation and respond as required.
• Diary management.
• Organization of travel, itineraries, currency and visa requirements.
• Managing all forms of incoming mail, including electronic. Replying, taking action, filing and forwarding where appropriate.
• Summarizing action list for Partners/Directors/Senior Managers/Managers, ensuring daily priorities and actions are fully supported with relevant background correspondence/research.
• Managing telephone calls, using initiative to identify alternative contacts where required.
• Produce and maintain a schedule of meetings/conference calls. Assist with the preparation of agendas and the collation of relevant papers.
• Ensure firm’s standards are met/maintained on all correspondence etc using PwC Branding formats.
• Produce proposal, presentation and report documentation using Word, PowerPoint and Excel.
• Issue fee notes and track payment of same.
• Submit expenses and complete timesheets for team members if requested.
• Assist other members of the administration team during peak times and holiday periods whilst continuing the strong culture of team work within the group.
• Audio typing
• Organize events/reviews as required.
• Ad hoc projects as required.

In addition to a highly competitive remuneration package, employees have access to a wide range of benefits including:

• Flexible Friday – 3pm finish on bank holiday and summer Fridays
• Professional exam support
• New parent leave, wedding leave and gratuity
• Pension plan (market leading)
• Subsidized healthcare insurance
• On-site gym, fitness classes and wellbeing services
• On-site restaurant, café, shop and dry cleaning service
• Paid maternity leave

Required Knowledge, Skills, and Abilities

• 3-5 year’s relevant experience in a similar role within a professional environment.
• MS Office skills in particular, advanced Word and PowerPoint.
• Copy and audio typing.
• Intermediate knowledge of Lotus Notes or other email system.
• Excellent telephone manner and communication skills.
• Attention to detail and ability to priorities.
• Capable of working to tight deadlines.
• Excellent interpersonal skills.
• Proactive and positive attitude.
• Understanding of the need for absolute confidentiality.
• Ability to work on own initiative and part of a team.