Job Description

**This role can be between 20 hours and 37.5 hours dependent on candidate.

Duties & Responsibilities:

• Maintaining the Near Miss inbox using initiative to take actions where appropriate, flagging issues, co-ordinating tasks and responses, monitoring and ‘following up’ all actions to ensure completion.
• Extracting information and data to create and produce statistics and documentation in line with HSE KPIs
• Viewing near miss/accident reports and supporting colleagues as necessary with queries, reviewing responses, escalation and sending reminders in a timely manner.
• Working collaboratively with document control to maintain HSE documentation and data to ensure they are reviewed and updated in line with procedures.
• Assist in the provision of training, including course arrangement, venue selection and preparation.
• Point of contact for the completion and professional response to HSE Questionnaires as required.
• Attend, take and produce minutes and actions from the HSE committee and HSE team meetings.
• Distribute and collate responses on HSE communications and bulletins.
• Collate records from various sources/departments (DSE, workplace inspections, Audits, risk assessments) and store appropriately.
• Raising purchase orders where necessary on HSE related items and services.
• Updating and populating the fire boards when necessary.
• The role holder’s duties may not be limited to the above duties as the above holder may be required to perform additional duties in line with business needs/competency.

Benefits include - 25 days hols + stats and pension payable of 5% contributory after 3 months

Required Knowledge, Skills, and Abilities

Administration experience is essential HSE administration is desiarable Excellent communication skills at all levels - both verbal and written. Liaising with internal and external colleagues and suppliers in a relaxed, confident and professional manner – even when under pressure. Proficient user of Microsoft excel, word, outlook and general IT systems. High attention to detail and being analytically minded Working in an office environment where you may receive multiple requests for assistance from different people and not losing track of what is required, by whom and when. Ability to work under pressure and meet tight deadlines.