Job Description

• Management of complex calendars and scheduling requirements
• Working with key stakeholders to gain a better understanding of their needs
• Understanding business priorities and responding to same in an informed and appropriate manner
• Handling confidential information with discretion
• Dealing with internal stakeholders and external clients
• Manage stakeholder expectations on scope and deadlines
• Processing timesheet and expense reports
• Participating in planning of events
• Liaising with and greeting clients and business guests
• Maintain a strong working relationship across the business
• Effectively delegate appropriate tasks; as required
• Some travel coordination (making travel arrangements and detailed travel itineraries)
• Administrative support to strategic adhoc projects

What we offer

We offer a competitive remuneration package that rewards you for your individual and team performance. As the business grows, we provide opportunities for you to grow too, by helping you develop new skills and progress your career. This includes support, coaching and feedback from your colleagues.

Required Knowledge, Skills, and Abilities

• A proven track record of supporting and working at senior partner/executive level
• The ability to influence and negotiate to balance multiple and competing demands
• Ability to work on one’s own initiative and make informed and confident decisions
• Quick to identify opportunities and problems
• Confidence presenting ideas and solutions
• Project management skills
• Focus on delivering great stakeholder experience, every time
• Experience working in a fast-paced multicultural environment
• Experience managing a portfolio of senior stakeholders
• Meticulous attention to detail
• Ability to work in the strictest level of confidentiality
• Superb communication skills in both verbal and written format
• Time management skills that allow you to coordinate multiple competing tasks
• A solution focused mind-set and working style
• A positive, can-do approach to work, even in challenging situations
• Experience working at senior executive level
• Flexibility to adapt to changing plans
• Commercial acumen
• Experience in client relationship management
• A dedication to providing the highest level of support to senior stakeholders
• Experience coordinating meetings across multiple time zones
• Experience working with time and expense processing systems