Job Description

The role is very varied and would require someone who has a solid administration background, is used to working in busy environments and can support across various departments.

Day to day duties will include:

- Answer and direct phone calls
- Liaise and build relationships with relatives, residents, suppliers and other staff
- Receive all visitors and ensure visitors book is completed
- Ensure all correspondence received is date stamped and receives prompt attention
- Ensure the filing system is maintained accurately
- Assisting in production of monthly newsletter
- Developing and maintaining databases
- Preparation of Purchase Orders (PO's)
- Collation and checking of supplier invoices against PO's
- Assisting Finance to ensure the accuracy of the invoice details ie. Company name, address etc.
- Providing the supplier invoices to Finance for processing
- Collation of timesheets and hours for submission to payroll
- Stock management and control of stationary
- Managing service and supply contracts

The successful candidate for this role must have previous experience working within the care industry, a good working knowledge of Microsoft Office programmes including Outlook, Excel and Word and all office equipment. You should ideally have knowledge of GDPR along with a solid administration background, excellent communication skills and the ability to manage your own workload. 

Required Knowledge, Skills, and Abilities

The successful candidate for this role must have previous experience working within the care industry, a good working knowledge of Microsoft Office programmes including Outlook, Excel and Word and all office equipment. You should ideally have knowledge of GDPR along with a solid administration background, excellent communication skills and the ability to manage your own workload.