Job Description

• Be responsible for day to day admin activities.
• Ensure projects adhere to Health and Safety (H&S) rules, liaising regularly with the H&S dept. to notify them of upcoming sites, obtaining asbestos reports/Pre-Construction Information Packs, requesting site specific Risk Assessment, Method Statements (RAMS) and COSHH sheets from all contractors undertaking works on site ensuring these are approved.
• Request all relevant information from the PM to allow the project to be set up, ordered and co-ordinated on time, to the highest possible standard and in line with the client’s expectations i.e., drawings, project programme, costing document. Obtain approval for, and place purchase orders with, all key parties ahead of the project starting on site to ensure goods and services are ordered/booked and arrive on site as per programme.
• Monitor the suppliers to ensure we fulfil the delivery requirements specified by the customer and replenish stock levels for products related to the client.
• Be responsible for collating and sending the H&S pack and site files to the appointed Site Manager ahead of works starting on site to ensure they have all the relevant information relating to the project.
• Manage and maintain an accurate record of all relevant business and project expenditure throughout the project endeavouring to provide cost savings for the client whilst maximising profit margins.
• Set up new projects on SAGE ensuring project information is kept up to date.
• Collate data to compile the H&S handover files/Operational & Maintenance manuals.

Required Knowledge, Skills, and Abilities