Administrator
Full Time
Job Description
- Provide Administrative support to Director & Deputy of Operations
- Processing of bookings for event cover from clients as well as maintaining the event file, ensuring absolute accuracy at all times
- Liaising with the Membership to provide cover as requested by Clients
- Issuing of invoices/donation requests to clients
- Create and maintain databases to a high level of accuracy
- Co-ordinate and arrange meetings including the preparation of briefing notes/plans
- Client Liaison
- Hire Doctors/Medial staff as and when required by Event/ Managers
- Send Events for Risk Assessment if required
- Follow up on the return of event reports and ACRs/PCRs and file as required
- General Administration and queries including data-entry, recording, printing and filing duties as well as dealing with enquires received by telephone, email, etc.
- Updating of Event Cover Policies and Procedures as required by the Management Team
- Correct filing and storage of Event Cover materials
- Coordinating with outside registered bodies when necessary
- Audit and Review of documentation in line with policies and procedures
- Front of house meet and greet
- Undertake any ad-hoc admin projects/duties as identified by the Business Manager
Required Knowledge, Skills, and Abilities
- Have at least 1-2 years’ administrative experience in a similar role
- Excellent interpersonal skills and the ability to work with a diverse group of people as part of a team
- The successful candidates must have excellent teamwork, customer service and communications skills
- A high degree of computer literacy:
- Consistency in meeting deadlines and ability to juggle high volume and competing priorities
- The successful candidate will be required to start at 1-2 week’s notice.
Reference no: 80913