Administrator
Full Time
Job Description
- Providing full general secretarial support to fee earners and trainees
- Diary management, answering calls and taking clear and precise messages, sending outlook invites for meetings and conference calls.
- Marketing – arranging travel with Travel Company and preparing itineraries, presentations, binding presentations for meetings, preparing and submitting expenses, preparing marketing trip notes, inputting and updating contacts.
- Photocopying, faxing and scanning of documents and correspondence.
- Document production – creating, editing, amending long documents to include copy typing and re-formatting lengthy documents into house style, storing of correspondence and transaction documents in the appropriate electronic matter names and keeping in line with the firm’s policies and style.
- Dictaphone typing.
- Arranging the opening of files using file opening system.
- AML – obtaining identification of clients/business documents and arranging closing/archiving of files.
- Adherent – preparing pre-bills, liaising with Accounts re invoices, billing enquiries, creating narratives.
- Preparing audit confirmations which include carrying out an audit search, obtaining relevant information from accounts department, preparing audit letter and sending to client.
- Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines; and such other duties may be required from time to time.
Required Knowledge, Skills, and Abilities
- Strong secretarial experience. Experience with a corporate law firm is essential. Legal secretarial experience within a corporate team is highly preferable, although experience in other areas of a commercial law firm are also valued.
- Document production is a key responsibility and experience in this area is a must.
- High degree of competency in Word, Delta View, Adobe, Outlook, File site (document management system) PowerPoint and Excel.
- Ability to be flexible and responsive to ongoing work priorities
- Attention to detail/accuracy.
- A strong team player.
- Strong interpersonal and communication skills.
Reference no: 81044