Job Description

You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Excel and office equipment. You should ensure the efficient and smooth day-to-day operation of our office.

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Provide general support to management team
• Act as the point of contact for internal and external clients

Required Knowledge, Skills, and Abilities

• Proven experience as an administrative assistant, virtual assistant or office admin assistant is essential but not required
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Additional qualification as an Administrative assistant or Secretary will be a plus