Administrator
Full Time
Job Description
- To work as part of the rents team to process rent in line with procedures. To take in, record duplicate receipts and make safe, cash payments made in respect of rent, deposits, service charges, and donations. To update and provide new rent control sheets and to monitor the process and ensure entries are correct.
- To code and file invoices and forward to the relevant department for authorization. To follow up any queries with the contractor/supplier; to record on a multitude of data base systems.
- To administer the petty cash system for the Grange Cohan, and Dungarvan housing projects. To complete the appropriate documentation, and adhere to the recording and documentation systems and security protocols.
- To work as part of the maintenance team, to input information on the affinity system as requested by the Property Officer. To process invoices and log details on workflow and Affinity. To send code invoices to accounts.
- To take enquiries about Focus Ireland services and in a supportive and courteous manner refer on to the appropriate services. To book appointments for the Advice and Information service.
- To provide an administrative service to the housing. Duties to include photocopying, drafting letters, ordering and oversee the postage system.
Required Knowledge, Skills, and Abilities
- Excellent PC skills, proficient in Microsoft suite.
- Excellent organization skills
- 1 year’s experience of administration and/or reception duties
- Good communication skills
- Ability to priorities work and work on own initiative
- Experience and understanding of working with marginalized groups
Reference no: 81608