Administration Assistant
Full Time
Job Description
- Minutes taking at board meetings: Prepare an action point list of the matters arising from the board meeting and forward it to relevant in-house person for review within one working day of the board meeting.
- Prepare and circulate board resolutions (e.g. for Interim and Annual Accounts etc.) when required.
- Preparation of Agendas and Board Packs for Board Meetings: Draft agendas at least 28 days in advance of board meeting for review by the Relationship Manager or in-house director.
- Arrangements for Board Meetings (e.g. reserving appropriate sized rooms for meetings, organize accommodation and travel for attendees, etc.).
- Performance of due diligence on company secretarial records for new funds/companies.
- Updating the Company Secretarial database whenever any relevant changes occur.
- Deal with queries and requests, on a day to day basis, from clients, auditors and internal staff.
Required Knowledge, Skills, and Abilities
- Previous minute taking or note taking experience would be a distinct advantage.
- Effective organizational skills, with the ability to priorities tasks.
- Ability to work to deadlines.
- Ability to work on own initiative.
- Strong written communication skills with proven ability in the use of the English language.
- Ability to work as part of a team.
Reference no: 81998