Administrator
Full Time
Job Description
- Produce quality work efficiently and accurately.
- Document Management System – open new files and maintain existing files.
- Draft and redraft documentation using advanced features of Microsoft Office 2016.
- Deal with partners and solicitors on a proactive basis- communicating any problems which may arise and suggesting solutions to overcome them as appropriate.
- Prepare and draft bills of costs for clients, narratives, capture outlay, following up with 3rd parties for their invoices.
- Take telephone messages and manage client relationships.
- Filing & general administrative support, to include archiving.
- Act as the main cover for reception when required.
- Risk Management – comply with all of the Firm’s policies & procedures; support Firm-wide risk management initiatives. Adhere to the file review and closure process and ensure all open and in-active matters are reviewed and closed as appropriate.
- Staff may be requested to carry out other additional tasks as may occur from time to time.
Required Knowledge, Skills, and Abilities
- Good standard of Leaving Certificate, with a recognized Secretarial course. Strong keyboard skills, with typing skills a minimum of 65 +wpm.
- Minimum of 2 years legal secretarial experience in a professional services environment.
- Fast accurate Digital Dictation, with experience.
- Experience using varying document management systems.
- Advanced Microsoft Excel and Microsoft Word, with excellent proficiency in Microsoft Outlook and PowerPoint.
- Professional manner and approach.
- Strong communication and interpersonal skills.
- Ability to work on own initiative and as part of a busy team.
- Demonstrate attention to detail & excellent organizational skills.
- Maintain confidentiality internally and externally.
- Flexible attitude.
Reference no: 83200